As a sole trader, you’re the only one who runs and owns your business. This means that you’re entitled to keep all the profits it makes after tax has been paid, but you’re also liable for all losses.
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Accounting software for sole traders
Never feel out numbered with QuickBooks–the #1 recommended cloud accounting software.1 Our simple, smart accounting software for sole traders helps you save time and effort sending invoices, managing expenses and preparing Income Tax or VAT Returns**–all in one place.
All QuickBooks plans are Making Tax Digital (MTD) for Income Tax and VAT ready.
“From a business management perspective, it's a go to tool all in one. Which is a real dream.”
Jules and James, Founders of Utter Waffle
Feel in control
Making Tax Digital for Income Tax made easy
QuickBooks offers a one-stop Making Tax Digital service that helps you to stay compliant regardless of your income type. QuickBooks supports single and multi-income types, as well as mandated and non-mandated incomes (e.g. personal allowance, dividends). QuickBooks automatically pulls all your records from QuickBooks Online, as well as all the obligations and data from HMRC. It makes preparing and submitting your quarterly and final Income Tax returns easy.
Take control of your Income Tax and finances
Claim back all you deserve
Be VAT & CIS confident
More time for what matters
Save time with more accurate books
QuickBooks Simple Start users and above benefit from a built-in AI Accounting Agent. It helps you keep your books clean and accurate by suggesting categories and matching transactions, all for you to review. It detects and resolves anomalies, and streamlines collaboration with your accountant or bookkeeper–so you can flag what needs attention and get deeper context about your transactions.
Automate everyday business tasks with AI
Invoices from you, sorted by us
Receipts? Consider them sorted
Drive business growth
Level up your business with our finance management tools
Know your cash flow
See all your business balances on one dashboard-no messy spreadsheets. See your business money come in and out over time, so you can make smarter business decisions.
Tools that grow with you
Meet your business dream team
Intuit’s AI agents** deliver insights and recommendations straight to your personalised business feed—ready for you to review and approve. You’re always in complete control.
Explore AI agents
Accounting Agent
Save time with more accurate books
Your Accounting Agent helps keep your books clean and accurate. It suggests categories and matches transactions, ready for your review.
VAT AI Agent
Submit VAT returns with confidence
File with confidence with a VAT AI Agent that spots duplicates, inconsistent VAT codes and missing transactions—ready for you to review.
Find a plan that’s right for you
HMRC recognised for Making Tax Digital
No commitment, cancel anytime
Real human product support
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Buy now & saveBuy now & save
Free trial for 30 daysFree trial for 30 days
Non-VAT registered
Non-VAT registered
Sole Trader Plus
Handle your business
(All prices + VAT @20%)
1 user
Plus access for your accountant
Top Features:
Intuit Intelligence
- Categorises transactions
- Making Tax Digital for IT submission checks
- Chat for instant insights limited queries per monthBETA
- Delegate tasks to AIBETA
Top features:
- Receipt capture & mileage trackingWe’ll extract data from receipt photos and upload the details while also auto-tracking your mileage so you can easily separate business and personal trips to maximise tax deductions.
- Invoice and get paid**Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.**
- Making Tax Digital for IT readyHMRC-recognised Making Tax Digital software takes the hassle out of Income Tax and helps you stay compliant.
VAT registered
VAT registered
Simple Start
Build your financial foundation
(All prices + VAT @20%)
1 user
Plus access for your accountant
Everything in Sole Trader Plus, and:
Intuit Intelligence
- Pre-file check with VAT AI
- Chat for instant insights limited queries per monthBETA
- Delegate tasks to AIBETA
Top features:
- Making Tax Digital for VAT readyPrepare and submit VAT and Income Tax in line with Making Tax Digital regulations.
- Run payroll and manage workforce (paid add-on)
Non-VAT registeredNon-VAT registered
Sole Trader Plus
Handle your business
(All prices + VAT @20%)
VAT registeredVAT registered
Simple Start
Build your financial foundation
(All prices + VAT @20%)
Intuit Intelligence
Intuit Intelligence chat
BETA
Ask anything—from “What’s driving my profit?” to “What invoices am I waiting on?”—and get instant, contextual answers in clear, concise language.**
Accounting AI
Bookkeeping reimagined for today. Smart books that go beyond intelligent categorisation to deliver cleaner, more accurate books for your review.**
— AI-powered bank feeds
Categorises your transactions quickly and accurately for fast approval.**
— AI-powered collaboration
Spots transactions that need attention and prompts you to start a chat with your advisor for quick reconciliation.**
— Anomaly detection
Identifies potential errors in balance sheets and P&L reports and provides a path for resolution for your review.**
VAT AI
Catch errors quickly and stay compliant with AI support that identifies discrepancies and provides recommendations for reconciliation.**
Customer AI
Turn interest into new business—automatically. Manage leads, follow-ups, and proposals with AI that never drops the ball—built to accelerate your growth.**
Finance AI
Make faster, data-backed decisions and plan for the future with AI that analyses progress toward your KPIs and delivers scenario planning specific to your business.**
Project Management AI
Get projects started faster. The AI automatically creates drafts with key details pre-filled for you to review.**
Accounting
Income and expenses
Connect your bank to have your transactions automatically imported and categorised.
Automated bookkeeping
QuickBooks learns how you categorise income and expenses and then automatically matches and records transactions from then on.
Prepare for Self Assessment
Get Income Tax estimates and prepare your Self Assessment tax return with confidence.
MTD for Income Tax ready
HMRC-recognised MTD software takes the hassle out of Income Tax and helps you stay compliant.
Calculate and submit CIS
Set up and manage yourself as a contractor or subcontractor. Automatically calculate Construction Industry Scheme (CIS) amounts, report your Income Tax deductions and get ready for tax time.
Manage and submit VAT to HMRC
Submit your VAT Return to HMRC with confidence.
Automated bank feeds
Connect your bank accounts directly to QuickBooks to automatically sync transactions for accurate, real-time data.
Revenue recognition
Helps you stay consistent, compliant, and credible with automated revenue recognition.
Auto-track fixed assets
We’ll automatically track fixed asset values for your review, access all fixed asset info in one spot, and get insights about what may come next.
Expenses
Receipt capture
Snap photos of your receipts and categorise them on the go.*
Mileage tracking
Automatically track miles, categorise trips, and get sharable reports.
Manage bills
Organise and track your business bills online.
Sales and Get Paid
Send estimates
Customise estimates, accept mobile signatures, see estimate status, and convert estimates into invoices.
Invoice and payments
Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.**
Recurring invoices
Automatically invoice clients who have regularly-scheduled orders.
Customer Hub
Customer management
Centralise all customer information and filter for insights with custom fields.
Notes and tasks management
Keep an organised list of notes and to-dos for each customer—with automated reminders that you can assign to specific employees.
Reputation management
Capture referrals, testimonials, feedback, and work requests from your customers.
Appointments
BETA
Skip the back-and-forth between other apps and allow your customers and leads to easily schedule phone or video meetings with you right in QuickBooks.
Lead management
Track new leads and existing customer opportunities in one place—and view their status in the sales cycle.
Contract upload and e-signature
Upload and store contracts and get e-signatures from your customers.
Proposals
BETA
Design and send professional, personalised proposals, and get easy client approval with e-signatures, turning prospects into customers.
Time
Enter time
Enter employee time by client/project and automatically add it to invoices.
Project Management
Project profitability
See how every project is tracking, so you can control costs and maximise profit.
Project management
Automatically create projects and track work with continuous project cost allocation, helping keep you more on time and on budget.
Inventory
Inventory
Track products, cost of goods, see what’s popular, create purchase orders, and manage vendors.
Purchase orders
Create and send purchase orders to your vendors whenever you need to buy supplies, then add it to a transaction so your books are up to date.
Sales orders
Keep track of items you agreed to sell to customers in the future.
Business Intelligence
Cash flow planning
See your historical cash flow based on your past bank transactions and plan for future events.
Budgeting
Create budgets with real-time data you can collaborate with your team on.
Forecasting
Use your historical financial data to analyse trends and create projections of future outcomes, so you can make better-informed business decisions.
Custom report builder
Build and save reports that are tailored to your business needs.
Spreadsheet sync
Seamlessly send data back and forth between QuickBooks Online Advanced and Excel for more accurate business data and custom insights.
Connected Platform
Users
Invite your accountant to access your books, control user-access levels, and share reports without sharing a log-in.**
Chart of accounts
Add up to 250 accounts (Unlimited in Advanced plan) in Chart of Accounts as separate line items.
Mobile app
Enter transactions, record expenses, invoice customers, and send reports anywhere. QuickBooks automatically backs up your data to the cloud and syncs across all your devices.
Integrate with hundreds of apps
Integrate supported third party apps you already use with QuickBooks Online, so data flows in automatically, and you can see everything in one place.
Reports
Run and export reports including profit & loss, balance sheets, accounts payable and accounts receivable.
User management and permissions
Create and manage users and pre-defined roles, assigning them specific access levels to various areas of QuickBooks.
Custom fields
Tailor QuickBooks to your business with custom fields that you can use to capture specific customer, vendor, employee, product, and service details.
Class and location tracking
Measure which products, services, and locations are generating the most revenue for your business—and which can be optimised to perform better.
Workflow automation
Save time and mitigate risk with automated workflows and set reminders for improved cash flow and more.
Batch invoices and expenses
Create invoices, enter, edit, and send multiple invoices faster.**
Backup and restore
Continuously and automatically back up your changes, restore a specific version of your company, and view version history.*
Premium support
Front-of-the-line support over phone and chat.
Help when you need it (from real human beings)
Get up and running with free support
Get expert product help from real people 7 days a week.* We offer phone support, live chat and screen sharing all free of charge.
Free onboarding for new customers
We offer our QuickBooks Online customers and trialists a free 45 minute onboarding session with one of our experts.**
Assisted migration when switching to QuickBooks
Your business data is our top priority. Our trusted migration partners will have your data securely transferred within 72 hours.
“QuickBooks allows us to concentrate on, the things we're really passionate about and building the business, driving it forward.”
Jules and James, Founders of Utter Waffle
“When it comes to my tax return, I rely on QuickBooks. It has everything in one place and it just makes accounting so much easier.”
Victoria, Founder of Alpaca Coffee
“QuickBooks helps me to forward plan by managing cash flow, helping to identify trends and helping to plan ahead for taxes”
Izzy, Founder of Nails Luxe
The Sole Trader Blog
Discover the QuickBooks UK Blog covering all aspects of running a sole trader business.
How to accept mobile invoices: a guide for small businesses
Bill your clients, track your invoices and monitor payments using an easy-to-manage system that does most of the work for you.
The Self Assessment Tax Return for Beginners
Your first time can be daunting. How are you meant to know what you’re doing? What if you make a mistake?
Get expert help from real people
New to QuickBooks? Book a free 45 minute onboarding session with one of our experts. They'll walk you through setting up QuickBooks and answer your questions. Your welcome email has all of the details.
Need help at any other time?
Get expert product help from real people 7 days a week.* We offer phone support, live chat and screen sharing all free of charge.
*Phone support available 8.00am - 7.00pm Monday - Friday or live message 8.00am - 10.00pm Monday to Friday, 8.00am - 6.00pm Saturday & Sunday
Got a question about Making Tax Digital?
Call our MTD hotline on
0808 258 4614
Hotline hours:
Mon to Fri - 9am to 5.30pm
Sole trader questions. Answered.
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